Coaches & Managers

Photo Day Information

We are excited to be working with you and your athletes for the upcoming season.  

To make sure picture day runs smoothly, please read the following information.

Before Photo Day

Prepare for Success

  • Confirm the date and time of your photo session with your photo coordinator.
  • Know the main and backup locations of your portrait session.
  • Inform parents and athletes of date, time, and locations.
  • Instruct your team to arrive and be ready 10-15 minutes prior to their scheduled time.
  • Complete the Team List Form

Team Lists

Important - Please Read

To help photo day run smoothly and to ensure the best results for your photos, please complete all areas of this form.

Once this form is submitted, an email will be sent to the email address provided. This email will include a copy of the Team List form that you will need to print and give to the Photographer at your photo session.
Please double check that all of the information provided is correct prior to submitting.  A link will be provided on the confirmation page and in the email sent to you should you need to change or update any information.
A Note About Team Lists
  • All athletes, coaches, manager, etc are to be listed.
  • We will only accept the form provided (no stickers, labels, game sheets, handwritten forms, etc).
  • We are not responsible for missed, illegible, misspelled or incorrect information.
  • Errors resulting from such will result in extra charges to the team and/or community.
  • Handwritten forms are subject to an additional administrative fee.

On Photo Day

Don't forget your smile

  • Check in with photographer or assistant.
  • Make sure your team is accounted for and ready to have their photos taken.
  • Give your completed Team List to the photographer or assistant.

After Photo Day

Play on

  • Have fun and enjoy the season!

Processing & Delivery

How & When

  • Photos will be delivered to your Coordinator for distribution
  • 4-6 Weeks from the date of your portrait session.
Please Note:  

If photos are not picked up by parents/athletes please contact us. DO NOT throw them out as we have had this happen in the past and have had to charge to have them reprinted.

Frequently Asked Questions

Know what's what

  • Applicable to teams that missed or were unavailable for their scheduled portrait session.
  • One complimentary session for teams unable to make their scheduled photo time.
  • $150 fee for multiple re-bookings by a team.
  • Will only be scheduled AFTER the originally scheduled photo date. 
  • Missing individuals will NOT be cropped, added or “photo shopped” into the team photo.

Please Note:  Dates, locations and times of availability are not guaranteed and are subject to change. Please contact us early should you need to book a missed photo session.

Our photographers work hard to make sure we capture the best image possible of every athlete we photograph. However, from time to time, our human side happens and eyes may be closed, a subject does not look their best or there may be an error in the printing process.
If you are unhappy with your photo or order, we will do our very best to make it right. We will refund, retake, or remake your photos to correct the problem. Please contact us to discuss how we can make things right.

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